⚡ AI Autopilot

Get your books done days earlier.
Without chasing anyone.

Incurdesk's AI checks every expense against your company's rules, approves the normal ones automatically, and reminds the late people for you. You only see the few that genuinely need a human.

📅 Book a Demo

No credit card · 15-min setup · Cancel anytime · Exports to QuickBooks & Xero

🔒 Encrypted & GDPR-aligned 📋 Every decision logged 🇯🇵 日本語対応 / English

→AI Autopilot approves in-policy expenses — automatically

→Learns what you approve — gets sharper every week

→Undo anything — nothing is final until export

→Late people get reminded by the software — not by you

Expense Approvals 3 Pending

Sarah K. Coffee Shop $47.50 Pending

James T. Uber Ride $32.80 Pending

Mike R. Hilton Hotels $289.00 Pending

AI Autopilot

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Scanning receipt...

0.0 handled without you

The expense problem isn't your people. It's that everything waits on people.

Spend an evening on accounting forums and the same four complaints come up everywhere:

The chasing

Hours every month nagging people for receipts. Incurdesk sends the reminders itself, daily, escalating until it's done — your team never writes another nagging email.

Manual data entry & categorization

Books can't be finished while reports sit in a manager's inbox. In-policy expenses approve themselves the second they're submitted — nothing waits for a human.

Fixing errors & compliance issues

Managers click Approve in 15 seconds without really looking. Incurdesk actually reads every line and receipt — and tells you the reason when something's off.

Team morale & trust

Money's spent, receipts aren't in, numbers are wrong. Incurdesk shows the missing amount live, on one screen — and chases every unturned-in receipt automatically.

“Every new process works great for 8–10 weeks. Then it falls apart.”

Rules enforced by people stop working when people get busy. Software never gets busy. — someone who runs month-end, on reminder emails & deadlines

What changes in the first month

Based on how teams actually use Incurdesk

100%

of expenses checked

Every line, every receipt — not a 15-second glance

Nagging emails written

Daily reminders escalate on their own

0 taps

For routine expenses

They approve themselves — undo until export

Days

Off your month-end

Because nothing waits in an inbox

Honestly: most teams find their rhythm in the first 2 weeks — and the AI gets sharper as it learns what you approve

Your new workflow: 3 simple steps

Set your spending rules once. After that, you only deal with the exceptions.

Your team snaps a photo

AI reads the receipt — store, amount, date, category — in seconds. Works offline. Anyone who forgets gets reminded automatically. Never by you.

📱 Mobile scan · auto-reminders

→

You review & approve

Against your rules: spending limits, required receipts and notes, duplicates, odd patterns. Every single one, every time — not a random spot-check.

✓ Rules + learned patterns

→

You only handle the weird ones

In-policy expenses approve themselves with the rule logged; flagged ones come to you with the reason spelled out. Undo anything until it exports to QuickBooks or Xero.

📊 Autopilot · CSV/PDF export

Built from real complaints, not a feature wishlist

Every one of these exists because finance people kept asking for it

Autopilot approvals

In-policy expenses approve themselves the moment they're submitted — limits, categories, receipts, notes, duplicates all checked, with the exact rule each one passed recorded. Undo anything until export.

Chasing that escalates

Late and missing receipts get daily reminders that climb on their own — first the person, then their manager. The software is the bad guy, so you don't have to be.

The "what's missing" screen

Every receipt not turned in and every stuck approval — with the total dollars involved. Live and exact, not a report from last Tuesday.

See who's slowing things down

A ranking of how long each approver sits on items, ready to drop into a meeting. It's amazing how fast people speed up once there's a list.

A paper trail your accountant will love

Every decision — automatic or human — recorded with the rule behind it and who made it. Export the whole record as CSV/PDF whenever your accountant asks.

It learns your patterns

The AI watches what you approve, reject, and undo — and gets more confident about merchants and categories you trust, more cautious about ones you don't. Encrypted & privacy-first throughout.

Your questions answered

Everything you need to know to get started

What if a receipt is damaged or unclear?

Anything the AI can't read with confidence is never waved through — it's held for a human with a one-tap "ask the employee" option. You stay in control.

Will our accountant or auditor be OK with this?

They'll like it more than what you have now. Auditors want proof that expenses were properly checked — a record showing every expense ran against written rules beats a 15-second signature. Happy to walk your accountant through it before you commit.

What if the AI gets one wrong?

Every action has an undo, and nothing is final until it exports to your accounting software. The AI doesn't invent data — it reads the receipt, checks your written rules, and shows its work.

Which accounting systems does it integrate with?

CSV/PDF export compatible with QuickBooks and Xero today; direct sync is on the published roadmap. Full data export anytime — zero lock-in.

Can we customize approval rules for our company?

Yes. Create custom policy rules (max spend per category, required approvers, auto-flagging). Rules apply to all future submissions automatically.

How is our financial data protected?

Your data is encrypted and stored securely. We don't sell data or use it for training. You can export everything anytime.

Simple per-user pricing

Start free for 30 days. Scale as your team grows.

Starter

$9/user/mo

Min 3 users — from $27/mo

✓ Receipt scanning & OCR
✓ Manual approval workflows
✓ 1 expense policy
✓ Basic team dashboard
✓ Up to 10 users
✓ Email support

What's included in your 30-day free trial

Everything to succeed from day one

✓ Full feature access for all team members (no limits)

✓ Step-by-step guided setup onboarding

✓ Custom policy configuration for your company

✓ 30-day ROI guarantee (or full refund)

✓ Email support during trial

✓ Data export anytime (zero lock-in)

Our guarantee: If you don't save at least 3 hours/week after 30 days, we refund you completely. No questions asked.