What Veterinary Practices Spend on CE for Technicians

For small veterinary businesses, continuing education (CE) for veterinary technicians can be a significant expense. To manage this expense effectively, it's essential to understand the requirements for CE in their state and the potential tax deductions available for these expenses. Additionally, small businesses must carefully consider the potential pitfalls when budgeting for and managing CE. For the bigger picture, see our guide to expense management for veterinary clinics.

Section 2: Tax Deductions for CE Expenses

Self-employed individuals can deduct qualifying continuing education expenses as business expenses on Schedule C for their 2026 tax return. Qualifying expenses include tuition, course fees, books, software, professional certifications, and directly related travel. For 2026, there is no specific dollar cap on continuing education deductions for self-employed individuals; 100% of qualifying expenses can be deducted, limited by business profitability and IRS reasonableness standards.

To deduct continuing education expenses, individuals must first identify qualifying expenses. Examples of qualifying expenses include:

• Attending a veterinary conference or seminar
• Completing online courses or webinars
• Purchasing educational materials or textbooks
• Taking a certification exam

It's essential to keep accurate records of all qualifying expenses, including receipts, invoices, and a log of the activities and materials used.

Section 3: Common Pitfalls to Avoid When Budgeting for CE

Common Pitfalls to Avoid When Budgeting for CE

When budgeting for continuing education (CE) for veterinary technicians, it's essential to be aware of common pitfalls that can lead to financial stress and decreased CE participation. Here are some pitfalls to watch out for:

• Underestimating costs: It's easy to underestimate the cost of CE courses, especially if you're new to the industry. Make sure to factor in all expenses, including registration fees, materials, and travel costs.
• Not considering state regulations: Familiarize yourself with the CE requirements in your state, as they can vary significantly. Ensure you're meeting all the necessary requirements to avoid fines or penalties.
• Not keeping track of expenses: Accurately track all CE expenses, including receipts and invoices. This will help you claim the maximum tax deductions and ensure you're staying within your budget.
• Not timing CE wisely: Consider the timing of your CE courses. Some courses may be too expensive or too time-consuming to participate in during certain periods of the year.
• Not considering personal circumstances: Take into account personal circumstances, such as family obligations or financial constraints, when deciding how to allocate CE funds.
• Not staying organized: Keep all CE-related documents and records organized, including receipts, invoices, and a record of CE courses attended.
• Not seeking guidance: Don't be afraid to seek guidance from your state's veterinary board or a professional organization if you're unsure about CE requirements or budgeting for CE.

What Veterinary Practices Spend on CE for Technicians

Veterinary practices that employ certified veterinary technicians (CVTs) in Arizona, for example, spend an average of 10 hours of continuing education (CE) every two years. This requirement includes a maximum of 2.5 hours of CE that can come from presentations, tapes/CDs, or reading veterinary journals. The Arizona Veterinary Medical Association (AVMA) sets these guidelines, and many state veterinary boards accept the Registry of Approved Continuing Education (RACE) program, which is overseen by the American Association of Veterinary State Boards (AAVSB). This program is widely recognized as a standard for CE hours.

To meet the Arizona CE requirements, CVTs need to accumulate 10 hours of CE every two years, with the deadline being December 31, 2026. This deadline applies to all CVTs, regardless of their location or practice size.

Section 1: CE Requirements in Your State

Veterinary practices in the United States typically must complete continuing education (CE) for their technicians to maintain their certification. The requirements for CE vary by state, but most states require technicians to complete a certain number of hours of CE each year.

For example, in California, technicians must complete 30 hours of CE every 18 months to maintain their certification. In Florida, technicians must complete 20 hours of CE every 18 months. In New York, technicians must complete 40 hours of CE every two years.

The CE requirements for technicians are usually set by the state's veterinary medical board or licensing agency. These requirements may include attending seminars, workshops, or online courses, as well as reading industry publications and watching webinars.

Technicians should check with their state's veterinary medical board or licensing agency to determine the specific CE requirements for their state. They should also keep track of the hours they complete, as some states may allow for partial credit for hours completed in previous years.

In addition to the state-level requirements, many veterinary practices also offer their own CE programs, which may include discounts for technicians who complete courses or attend events. These programs can help technicians stay up-to-date on the latest techniques and technologies in their field.

Section 4: Managing CE Costs for Small Veterinary Businesses

Managing CE Costs for Small Veterinary Businesses

As a small veterinary business owner or office manager, it's essential to manage your continuing education (CE) costs effectively to avoid unnecessary expenses and ensure you're maximizing your tax deductions. One common pitfall to avoid is overpaying for travel and transportation expenses. According to the IRS, travel and transportation costs related to CE may be deductible, as long as they're necessary for the education and can be verified. For example, if you need to attend a conference or workshop to stay up-to-date on the latest techniques, your expenses for transportation and lodging can be deducted.

To manage your CE costs, consider the following steps:

• Keep a record of all travel and transportation expenses, including receipts and documentation of attendance.
• Check with your state's veterinary board or department of agriculture to determine the specific requirements for CE in your state.
• Review your business's profitability and adjust your CE budget accordingly.
• Keep receipts and records for 3 years in case of an audit.
• Consult with a tax professional or accountant to ensure you're meeting all necessary requirements and taking advantage of available deductions.

Remember, it's essential to accurately keep track of your CE expenses to maximize your tax deductions.

Tax rules, limits and rates change. Confirm current figures with the IRS or your accountant before you file.